There are several ways for clubs to pay affiliation fees and event levies. Here is a short summary:
Affiliations:
Clubs can renew via the main CTT website using a debit or credit card, but the person paying first needs to register as a club official. Go to support@cyclingtimetrials.org.uk for this to be setup. You can also update your contact details etc. within this system. Full guidance is given on the CTT Forms page for Club Secretaries/Treasurers at https://www.cyclingtimetrials.org.uk/documents/index/clubs under the
| Club Affiliations - Official Guide | A walk through guide for administering club affiliation via the CTT website |
Alternatively clubs can send their payments to the West District Treasurer (details below). A form for this is available to download from the CTT website and this is where you should indicate any change to the club contact, secretary or your AGM delegates.
The fee has increased in 2024 to £60 for club/team affiliation, plus an additional £100 if your clothing carries advertising. Remember, if you miss the 31st December renewal deadline there is an automatic £60 re-joining fee.
Club Time Trial Levies:
Levies are paid per rider to provide insurance cover for organisers (Insurance Certificate is on p. 34 of 2023 CTT Handbook), riders and income to the CTT to cover the costs of running the organisation. The insurance cover provided "Whilst competing all competitors are covered for £10,000,000 third party insurance". This is one reason why Risk Assessements and On The Day Risk Assessements are vital.
Type B - Club Events.
If your club runs time trials a levy of £3 per rider is payable to the CTT. Note: Levy was to have been increased but on 1 March CTT confirmed no change for 2021 to encourage grass roots participation. Levies cannot be paid to the CTT main account on-line, these have to be sent to the West District Treasurer. They should be accompanied by a list of events and numbers of riders. A form is available to download from the CTT website to help with the format. Please retain your signing-on sheets for one year as the auditor may wish to carry out a random check (if you've reported an accident you should keep them for 7 years).
Type A - Open Time Trial Levies:
If your event accepts entries through the CTT website (as 99% already do) then levies at £5 per rider will be deducted at source before the entry fees are paid into your nominated bank account based on the number of riders on your start sheet. Note: Levy has increased by £1 due to shortfall in 2020 caused by COVD-19. If your event does not accept online entries then levies should be paid to the West District Treasurer (details below). Treasurer will need your start list if it has not been published on the CTT website, so the payment can be reconciled against the start list.
Ways to pay:
Preferred:
1. Bank transfer. We have a West DC account, so you can make a transfer to that account and this will be forwarded to the CTT as part of a bulk payment. For account details please contact the West District Treasurer or use the link below. The account has been updated and can now be managed online by the Treasurer.
Bank Details for BACS payments are at this link.
If you pay by BACS please ensure Payment Reference includes your club name (suitably shortened) and some form of identifier. So a Chippenham & District Wheeler payment reference might be:
CDW-Club Levy
CDW-2024 Affil
and then email the treasurer to ensure that they can reconcile the payment. Levy payments should be accompanied by the Club Event Levy Form sent by email.
Treasurer email is Rosemary Bishop: west-district-treasurer@googlegroups.com
Alternate:
2. Pay by cheque. Send cheques to the West District Assistant Treasurer. Cheques should be payable to the 'Cycling Time Trials'. Please don't make cheques payable to the treasurer by name.
West District Assistant Treasurer:
Paul Winchcombe
4 Farmhouse Court
Melksham
SN12 6FG
any enquiries should go to:
Email: west-district-events-secretary@googlegroups.com
Telephone 07792 372309